Procurement Policies and Procedures

In accordance with the Public Management and Finance Law (PMFL), financial regulations, Ministry of District Administration, Tourism and Transport, and best practice, the Cayman Islands Department of Tourism operates the following procurement policies.

Purchasing Process

For purchase of a good or service between CI$1,500 and CI$9,999. A minimum of three quotes are required. The decision on which vendor to use can be made by the officer responsible. A purchase order is required where there is not an executed contract in place.

Departmental Tendering

For purchase of a good or service between CI$10,000 and CI$49,999. A minimum of three quotes are required. The decision on the vendor to use may be made through an internal Departmental Tendering Committee (DTC) process and approved by the Director. A purchase order is required where there is not an executed contract in place.

Public Tendering

For purchase of a good or service between CI$50,000 and CI$249,999. A Request For Proposal (RFP) should be prepared for public tendering. The decision on the vendor can be made through an internal DTC process and approved by the Director.

Central Tendering

For purchase of a good or service of CI$250,000 and above. In all cases, the Central Tendering Committee (CTC) must be involved from the beginning of the process and must sign off the RFP and make the final decision on the vendor.

Purchase Orders

A Purchase Order must be prepared for all purchases made by Head Office except where a fully executed contract is in place.

Request for Proposal Template

This template must be used when requesting proposals under the Public Tendering and Central Tendering Processes.